一.外贸函电写作文法技巧
1.主客分明、意思清晰
2.表达明确，决不模棱两可
3.结构对称,易于理解.
4.单复数不乱,不然会好刺眼,看不舒服.
5.动词主谓要呼应.
6.时态和语气不要转变太多
7.标点要准确.
8.拼字正确. 有电脑拼字检查功能后,也需要认真检查.
9.大小写.非必要不要整个字都是大写:,例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话,用底线,斜字,粗体就可以了。
二、外贸函电写作文体技巧
1.可读性.对象是大学程度的话,用高中的英文就行.多用短句(15-20字为佳), 技术性的字,就更加要简单易明.
2.注意段落的开头.一般来说,重要或强调的事情都放在信件或段落的开头,而句子就放在最尾. 例如: use he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape. forwarded his congratulations on cassette tape because he was u
nable to attend the meeting personally. 两者强调的事情就有分别了.
3.轻重有分. 等同重要的用and来连接,较轻放在次要的句子里.
4.意思转接词要留神. 例如: but (相反), therefore (结论), also (增添), for example (阐明). furthermore和moreover
5.句子开头不要含糊不清的主词. 例子: These decisions have been a big disappointment to the committee members. They have delayed further action. They是指什么呀????开头少用this, that, it, they, 或 which.
6.修饰词的位置要小心,例如: He could only reimburse the cost after July 15. 应为 He could reimburse the cost only after July 15.
7.用语要肯定准确.切忌含糊. 例如:The figures show a significant increase.” Significant十分不明确, 改为: The figures show an increase of 19%.
8.立场观点一致. 少用被动语. 例如: Partial data should be submitted by April. 改为: You should submit partial data by April.就很好了.
三、外贸函电写作格调技巧
1.式样和句子长度不要太单调. 千篇一律的'subject-verb-object太单调乏味，有时短句与长句可以相互搭配.
2.弱软的词(e.g. was, were, is, are...)可以加强一点. 例如: Prunton products are highly effective in ... 改为: Prunton products excel in ...就有力很多了.
3.亲切,口语化是比较受欢迎! 用宾词和主动的词,让人觉得受冷落. 例如: 1. This information will be sincerely appreciated.” 2. We sincerely appreciate your information. 明显地,我们会喜欢第2句.
四、外贸函电写信提示技巧
1.人家的名字、头衔或学位千万不要错.以下是一样的:
Howard E. Wyatt, .
Dr. Howard E. Hyatt
2.多过一个男人,用Messrs, ：/'mɛsɚz/就是Misters的意思,不过不要跟名字,跟姓
例如:
Messrs. Smith, Wyatt, and Fury
女人呢? 用Mesdames, Mmes., or Mses. 同样不要跟名字. 例子:
Mses. Farb, Lionel, and Gray
男女一齐呢? 弄清楚称呼就行.例如:
Dr. and Mrs. Harold Wright
Mr. Harold Wright and Dr. Margaret Wright
Mr. and Mrs. Harvey Adams-Quinn
3.有人有自己头衔就要跟紧,例如有人有荣誉学位就不喜欢用一般的头衔，有时大头不知道对方头衔,干脆用Ms.算了.
Ms. Sarah Gray
4.地址要低，日期至少两行.写名时,职衔短可以一行过,长就两行.例如:
Ken Green, President
Ken Green
Vice President of International Operations
但下面的写法就显得不妥：
Ken Green
Vice President of UnicomChina
正确应为:
Ken Green
Vice President, UnicomChina
5.老外的名字有时有Jr. 或 Sr.,之前的逗点是随你喜欢的,以下都是正确,不要笑人:
Michael J. Smith, Jr.
Michael J. Smith Sr.
6.外国国名尽量用大写.是为尊重,也方便邮.
7.地址上的数字直接用阿拉伯数字,除了One,例子:
127 Ninth Avenue, North
127 E. 15 Street
5 Park Avenue
One Wingren Plaza
556 - 91 Street
五、外贸函电写作结尾致意——弄清大家的关系才选择用词
例子:
1. Very formal非常正规的(例如给政府官员的)
Respectfully yours,
Yours respectfully,
2. formal正规的(例如客户公司之间啦)
Very truly yours,
Yours very truly,
Yours truly,
3. Less formal不太正规的(例如客户)
Sincerely yours,
Yours sincerely,
Sincerely,
Cordially yours,
Yours cordially,
Cordially,
4. Informal非正规的(例如普通朋友,同事之类)
Regards,
Warm regards,
With kindest regards,
With my best regards,
My best,
Give my best to Mary,
Fondly,
Thanks,
See you next week!
we, I, and you的选用
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